Use of Beechwood Equestrian Centre (BEC) in any way assumes full knowledge, understanding and agreement to the following:

Terms and Conditions


  1. The management have taken reasonable precautions to ensure the health and safety of everyone at BEC.
  2. For those measures to be effective everyone present must themselves take reasonable precautions to avoid and prevent accidents.
  3. BEC will accept no responsibility whatsoever for any loss, injury or damage to any person, or their property or animal, whilst on BEC premises.
  4. No claim, or correspondence in respect of any claim, will be entered into arising from any incident, accident or injury to any person, animal or property at BEC.
  5. We strongly advise all clients should ensure that they, and their animals, are fully covered by third party insurance.
  6. Instructions given by any Official or member of staff must be obeyed.
  7. All instructors using BEC for teaching purposes are responsible for providing their own insurance, child protection certificate and first aid training. Use of BEC by an instructor assumes that these requirements have been met.
  8. Horses and ponies at BEC must be aged 4 years or older, except for specified in-hand showing classes.
  9. Any person responsible for a stallion on BEC premises must take adequate precautions to ensure the safety of others and should inform management that a stallion is present.
  10. A hard hat to current British Standard EN 1384 or PAS 015, with a correctly fitted chin strap must be worn at all times whilst mounted, and is advised at all other times whilst handling horses.
  11. Body protectors are highly recommended.
  12. Correct dress must be worn at all times. Arms should be covered and correct footwear must be worn whilst mounted.
  13. Any person or animal acting in a dangerous manner may be asked to leave the premises. Excessive use of whips or spurs, foul language, cruelty or abuse will not be tolerated and will result in the offender being eliminated and asked to leave the premises.
  14. Management reserve the right to refuse or limit entry if deemed necessary, without giving a reason.
  15. In the event of concussion, which may occur without the loss of consciousness, riders are not allowed to remount. An examination from a medic should be sought.
  16. All dogs must be kept on a lead and under control at all times. All mess must be collected and taken away.
  17. Please do not muck out trailers or horseboxes on BEC premises.
  18. Please clear up any mess your animal makes, the only exception to this being that made during competition.
  19. Please take all litter away with you, or deposit in a litter bin.
  20. Any person found damaging, destroying, vandalising or stealing BEC property or premises will be asked to leave the premises. Costs will be charged to the offending person(s) and prosecution may be initiated.
  21. BEC may engage the use of a photographer. By hiring/entering you agree to BEC using images (still and moving) of you and/or your child(ren) for advertising, marketing and publicity.
  22. Any vet/paramedic cost must be met by the injured party.
  23. No lunging at any time on BEC premises, unless an area has been specifically hired to do so. Hire of an arena for lunging must be made clear at the time of booking.
  24. The arena must be left in the state it was found, unless previously agreed with management.
  25. Spectators who attend events for which they must be located within the arena do so at their own risk. Spectators will be in the arena with animals which may pose a danger, and whilst Beechwood EC will take sensible precautions to increase safety, spectators must accept the risks are entirely their own.
  26. Any booking at Beechwood EC assumes full agreement to the terms and conditions.


Competition Rule Additions (In addition to T’s and C’s above):

  1. Owners/handlers/riders enter at their own risk, and it is a condition of entry that no liability of any kind is attached to BEC or the show organisers.
  2. No animal may compete more than once in each class.
  3. Outside assistance during competition will result in elimination.
  4. Management reserve the right to amalgamate or split classes and alter or amend the running order if required, without giving a reason.
  5. Entry fees will not be refunded after entries have closed. Refunds prior to closure will be subject to a £5 admin fee, automatically deducted from the refund.
  6. The judges’ decision is final. Anyone deemed to be verbally or physically abusive, abusing or heckling the judges, stewards, competitors or spectators will result in elimination and may be asked to leave the premises.
  7. Any objection must be made in writing to the secretary with a deposit of £10 cash (refundable if the objection is upheld) within 60 minutes of the publication of the results.
  8. Prizes/rosettes may be withheld if there are insufficient entries.
  9. Stallions should be marked appropriately, in accordance with the rules of the governing body for the sport in which they are competing. If the rules of the governing body restrict the use of stallions, then these rules apply in dates when events are being held under that governing body.
  10. Only animals that have entered a class may use the warm up arena.
  11. If a competitor falls or dismounts (except as a specific requirement of the competition) in the arena, they will be disqualified and must not remount until outside of the arena.
  12. Lead rein competitors may only enter nominated classes and must be led by a competent person aged 14 or older.
  13. Horse and rider combinations that enter novice classes may not enter open classes.
  14. Whips to be no longer than 75cm for showjumping.
  15. Adults riding ponies will be placed in the pony category. Children riding horses will be placed in the horse category.
  16. Dressage tack and equipment: Snaffle bridles must be worn for Intro, Prelim and Novice tests. No Mylers with hooks or bevel bits. Any rider found to be riding in these will be eliminated. Double bridles may be worn in Elementary tests. Only Cavesson, drop or flash nosebands may be worn with snaffle bridles; cavessons only may be worn with double bridles. Martingales, side or running reins and reins with elastic inserts are forbidden. Breast plates and breast girths are permitted. No boots or bandages may be worn during a test, but may be used whilst warming up. A whip may not be used in a way or be of a length that disturbs other riders and may not be picked up if dropped during a test.
  17. At no time may more than one whip be carried whilst riding.
  18. Callers are allowed for dressage.
  19. Only horses/ponies that have been entered into an event may use the facilities. Any other horses/ponies bought on a competition day must pay a £10 supplementary charge to BEC.


First Aid

BEC Events: A dedicated First Aider is provided/nominated for all BEC hosted events, for which a charge is made per rider/per day.

Events hosted by other persons/organisations: The hirer (event organiser) is responsible for provision of First Aid cover and their rules and regulations should be consulted for further description.

Group/Private Hire: Anyone hiring the arenas or instructing is responsible for their own First Aid, risk assesments and insurance.


Cancellation Policy

  • For school hires, 48 hours cancellation notice is required in advance of hire date. If less than 48 hours notice is given, the full cost of the hire will be charged.
  • For clinic bookings, 2 weeks notification of full cancellation must be given or an admin fee of £100 is payable. Reduction of hours by up to 50% can be made up to 1 week in advance. Reduction of hire by less than 50% of the total booking can be given up to 48hrs notice. For days reserved for a clinic, this is assumed to be a 10 hour day booking.
  • For events booked at BEC by outside persons/groups, 4 weeks cancellation notice is required in advance of the hire date. If less than 4 weeks notice is given, the full cost of the hire will be charged.

Terms and Conditions for Regular Event Hire

  • Available on request from Beechwood EC office to relevant parties


Beechwood EC Privacy Statement – collection and use of personal and non-personal information

In compliance with the General Data Protection Regulation (GDPR) (EU), we inform you that by buying tickets & hospitality, entering horses and entering online competitions you consent to the collection, manipulation, disclosure, transfer, storage and other uses of your information as described in this policy. Irrespective of which country you reside in or supply information from.  Your privacy is very important to Beechwood EC. Below we describe how we collect, use, disclose, transfer and store the information you provide to us. Please note that this policy is subject to regular updates.

Information we collect

We will process data collected for the purpose of facilitating your registration on the basis of legitimate interests to deliver the service for which you have registered, included in this it will also allow us to keep you informed of offers, important updates and changes to timetables.

We collect the following personal and non-personal information to deliver, measure and improve our business:

  1. Personal information: When you make a booking with Beechwood EC, we ask you for some personal information to provide you with the desired service.
  2. Non-personal information: We log information about your use of Beechwood EC’s services and facilities

Beechwood EC does not buy in data from any third parties.

Sources of our data

Beechwood EC collects data from the following sources:

  1. Entries. We require this data to process bookings as well as sending receipts, invoices and refunds. Paper entry forms are securely stored in a locked and alarmed office.
  2. Accounts. We require contact details so as to pay and raise invoices. Data is either stored on a secure server or PC. Any paperwork generated or collected is stored in a secure, locked and alarmed office. All financial paperwork is stored for 7 years where after it securely shredded.

Modifying your personal information

Beechwood EC provides you with methods to modify the personal information you provide to us.  Certain information we are required to retain by law or for legitimate business purposes.

Protection of your personal information

We take reasonable measures to protect your personal information from loss, misuse, unauthorized access, theft, disclosure, alteration and destruction. However, no method of transmitting or storing data is 100% secure, so we cannot guarantee the security of the information you provide to us. We restrict access to personal information to only those employees (or self-employed contractors) who need to know that information in order to deploy and maintain Beechwood EC. These individuals are bound by confidentiality agreements and may be subject to discipline, including termination and criminal prosecution, if they fail to meet these obligations. Certain contracted and authorised contractors do have access to our networks for the purpose of maintenance. All access is monitored and logged. All personal information is stored securely. All networks, computers and servers are password and firewall protected.  Paperwork is only stored in secure offices. Please note that some parts of Beechwood EC’s online presence allow you to post personal information that may be publicly accessible, viewable and collectable by anyone. So please take care when using these features.

Disclosure of your personal information

Your name, horse/pony name and registration numbers will be entered into ‘the competitiors database’, this will make entering at this Centre quicker and easier in future. This information will not be made available to any other parties for any reason.

Results and photographs of your visit to Beechwood EC may be shared with relevant organisations, publications or social media accounts. Other than this, we do not share personal information with anyone or organisations outside of Beechwood EC, this includes sponsors or affiliated companies.

Our policy towards children

We do not knowingly collect personal information from users under the age of sixteen. We do, however, allow users under the age of sixteen to use certain features or areas of Beechwood EC that do not involve the collection of personal information, aside from certain computer or mobile device information that may be collected as necessary to the operation of the website. All users are required to provide details on booking, and whilst under 16’s are recommended to supply guardians details, we cannot be held responsible if they provide their own. If you become aware that your child has provided us with personal information without your consent, please contact us and we will take the steps needed to eliminate such information.

Third-party websites

Beechwood EC’s website may contain links to third-party websites. We are not responsible for the information collected by those third parties and we encourage you to read their privacy policy before submitting any personal information to them.

The Data controller and responsible person for Beechwood EC is Katie Venus-Bishop.

More information

If you require more information, then please contact us and we will be happy to help you.


Last updated on February 14th 2020